5 Effective Tips to Increase Fundraising Event Attendance

Fundraising events for nonprofits are a great way to cultivate support and spread your mission among the community. While a fundraising event may take a lot of work and planning, it can offer tremendous benefits in the long run. 

If you’re looking for a space to host a fundraising event, Historic Acres of Hershey boasts three unique spaces to accommodate groups of all sizes. Finding the perfect space for your event is a big factor in your planning and getting people to attend will ultimately determine the success of the event. Let us help guide you! 

5 Effective Tips to Increase Fundraising Event Attendance

1. Get an Early Start on Promotion

Promotion is everything when throwing a fundraising event, and luckily, there are free and inexpensive tools to use for outreach. Use your website, social media platforms, email newsletters, and circle of friends and connections to get the word out. The earlier you can start the better to create buzz and excitement around the event.

Don’t forget to enlist sponsors and connections to spread the word through their social media channels and marketing lists. 

2. Market to Large Groups

You can boost attendance by reaching out to large groups, including your big sponsors, to sell group tickets or offer complimentary tables or seats. Another option is to reach out to large organizations that are aligned with your mission and ask if they want to buy tickets in bulk at a slightly discounted rate. 

3. Follow up on Invitations

It’s easy to get wrapped up and forget about an event – everyone is busy! That’s why it’s important to follow up on invitations as the event date approaches. Create an email marketing campaign to keep your event top of mind and make phone calls to ensure invitees received the invitation. 

And don’t forget it’s just as important to follow up after the event to show your gratitude. Send a thank you and share fundraising efforts after the event as well as the impact it will make for your cause. You can also send a post-event survey to get feedback that will help drive your planning for the future.  

4. Prioritize Your Mission

If you show passion for the mission, it will attract others who feel the same way about the project. Don’t shy away from prioritizing your mission. You’ll attract those who are interested, and your energy will be apparent. Focus on the quality, not the number of guests to get the right audience to attend your event. 

5. Offer Incentives for Your Guests 

Have a big-ticket auction item or secure a local band to perform at the event as an extra incentive for attendees. While mingling can be just enough sometimes, an incentive will ensure guests don’t bail at the last minute. Connect with local businesses to see if they are willing to offer auction items like gift cards, exclusive tickets, or free services. 

Plan Your Fundraiser Event at Historic Acres of Hershey

If you’re ready to book your fundraising event at Historic Acres of Hershey, call our team today to learn more. Our event spaces are ideal for indoor or outdoor events and can accommodate all types of groups. 

4 Micro Wedding Ideas For the Perfect Twist on a Classic Event

In 2020, micro weddings gained popularity due to capacity issues, but their desirability continues to gain steam. Micro weddings are small, intimate events for couples to enjoy their closest friends and family. Whether it’s a formal gathering or a casual get-together, micro weddings are the perfect opportunity to create lifelong memories with loved ones.

What is a Micro Wedding?

A micro wedding is an event with less than 50 guests and offers the flexibility of a smaller gathering without sacrificing the traditions of a larger celebration. Micro weddings are an affordable option for couples who want to save on their event or spend their budget elsewhere. Options are endless for micro weddings, as these intimate events are low pressure and fully personalized. 

4 Micro Wedding Ideas

In essence, Micro weddings simply have a smaller guestlist, which gives couples the freedom of customization and personalization. If you’re planning your nuptials, consider these fun micro wedding ideas for your special day. 

Skip the Big Dinner

With a smaller group, it’s easier to mingle and enjoy one another’s company. This is the perfect opportunity to skip the traditional wedding dinner. Instead, opt for creative cocktails and snacks. Consider having passed hors d’oeuvres or small plates served throughout the evening.

Keep the Guest List Short

This is the time to have just your closest loved ones by your side. Your micro wedding guest list doesn’t need to include old friends you hardly talk to, casual coworkers, or extended family members. You can also keep your party intimate by eliminating the option for plus-one invites for guests without spouses. 

Make it Casual

Your micro wedding can feel more like a party than a traditional wedding if you want it to. If black ties and cocktail dresses aren’t your jam, consider making your micro wedding a casual event where guests can come as they please. 

Have Fun With Games

A micro wedding gives the special couple more flexibility to enjoy the evening without forced mingling and small talk. Have a fun evening of yard games like corn hole, bocce, jumbo jenga, horseshoes, ladderball, and more. Some couples will love the opportunity to set up an evening of friendly competition. 

Micro Wedding Packages at Historic Acres

Historic Acres of Hershey is among the finest micro wedding venues near Philadelphia, Baltimore, and Allentown. Our micro wedding packages are perfect for weddings of less than 40 guests, allowing you to escape to the scenic landscape of Historic Acres with your closest friends and family. Contact us to learn more about our micro wedding packages or to tour the property. 

How to Decorate for Graduation Party

The end of the 2021-2022 school year is just around the corner, and this year’s graduating class deserves a festive send-off to prepare for life’s next big step. Whether your loved one is graduating high school or college, now’s the time to plan a celebration to remember. Looking for the best trends for how to decorate for a graduation party? Coming up with the perfect party decor ideas starts with considering the graduate first. 

How to Decorate for Graduation Party

If you’re wondering how to decorate for a graduation party, think about compiling the memories and celebrating what’s to come for the graduate. Get creative and don’t be afraid to DIY! 

Create Personalized messages

While it’s perfectly fine to use standard graduation messages and decor at your event, don’t be afraid to get creative and let the graduate’s personality shine. Personalize your streamers and banners with messages of congratulations and excitement. This is the perfect way to ensure the party is customized for your honoree of the day. 

Coordinate school colors

While not all graduates will want to integrate their school colors into the decor, some will love the nostalgia and pride that comes with it. Use school colors for banners, table settings, streamers, balloons, or even flowers. Is your high school graduate extra excited about their college of choice? Consider adding in their college colors!

Display Photo Memories

Create a photo display so the graduate and their friends can bask in the memories of the past few years. These are simple to DIY using pallets, frames, or string and clothespins. Have the graduate pick out some of their favorite photos to be displayed and encourage guests to bring others to share. 

Have Fun With Tassels and Ribbons

This is a party after all. Tassels, ribbons, balloons, and streamers are a great way to ensure the party vibes are on point. Use bright and fun colors to decorate tables and create a festive entryway. 

Display Desserts in Style

Fun and creative dessert displays are always a huge hit because who doesn’t love desserts? Think cupcakes with colorful frosting, donuts, cookies, and cake tiers. Adorn the table with signs, and tissue fans. 

Discover the Best Party Venues in Hershey PA

Historic Acres of Hershey is among the finest party venues in Hershey PA for graduation celebrations. You can choose to have your event inside or outside, and we can accommodate parties of all sizes. Contact us today for more information or to book your event with us. 

Planning Tips: How to Find a Venue for an Event

Whether you’re throwing an anniversary party, a baby shower, graduation, birthday party, or wedding, there are a few things you need to consider. Just getting started? Our event planning tips will guide you through the process of how to find a venue for an event that is perfect for your group. 

At Historic Acres of Hershey, our event spaces offer accommodations for intimate gatherings and large-scale events. We offer customized packages, access to local attractions, wifi, handicap accessibility, and nearby hotels for guests. Get started planning your event by contacting our team to schedule a tour or receive more information.

If you’re still searching for the perfect venue, browse through our recommendations and things to consider while you’re looking. 

How to Find a Venue for An Event: 6 Considerations

Guest list: Have a general estimate of how many people you can expect for your event prior to finding your venue. With an estimate in mind, you can view spaces that will accommodate your group appropriately. 

Amenities: Does your venue need to be handicap accessible? Is it for a corporate event so wifi access is needed? Do you need a space with an onsite hotel? Consider your must-haves and nice-to-have amenities while researching your venue. 

Aesthetic: Are you looking for sleek and modern, charming and rustic, or classic and simple? Knowing your aesthetic will help you determine the venue that will lend itself to your ideal photography and match decorations. 

Location: Do you want a venue in a city or in the countryside? Determine the location of the venue by considering your guests and where they are coming from, as well as local accommodations and travel options if they are going to be visiting for the event. 

Setting: When choosing the ideal setting for your event, consider the layout of the space and whether it will be inside or outside. We offer three event spaces on our property for formal and casual events with flexible options based on weather conditions and needs.   

Date: While you don’t have to decide on an exact date, it’s helpful to have a general idea of the time of year or month for your event. This will also help you decide whether your event will be indoors or outdoors. 

Our Spaces for Your Events in Hershey PA

Our party venues in Hershey PA at Historic Acres suit groups small and large, and we have a large network of local vendors and recommendations and desirable amenities available onsite. Choose between The Coop (up to 54 guests), the Pavilion (up to 250 guests), or the fire pit (up to 50 guests) for your next event in Hershey PA.

Additionally, our private farm house for rent can accommodate groups of up to 9 for a special event or occasion. Located within reach of area attractions and restaurants, our farm house offers a private and serene setting amid 7.5 acres. Historic Acres of Hershey farm house for rent features 4 bedrooms, outdoor entertaining space, a fireplace, full kitchen, and more. Enjoy sprawling views of the pond and stunning surroundings.

8 Beautiful and Simple DIY Wedding Centerpiece Ideas

If you’re considering DIY wedding decorations, your centerpieces are a great place to start. Wedding centerpieces can get quite costly, especially for larger weddings, and there are endless options for simple designs that you can put together prior to your event. From dried flowers and herbs to textured tile, DIY wedding centerpiece ideas can truly shine without breaking the bank. Explore a few of our favorite options to add a personal flair to your wedding decor. 

DIY Wedding Centerpiece Ideas

Dried Flower Arrangements

Dried flowers are inexpensive and easy to put together prior to the big day. Create large displays or simple arrangements with incredible texture and vibrant colors simply by using dried flowers. This type of DIY wedding centerpiece can work with modern, farmhouse, and rustic styles, among others. Without the need for water, these floral arrangements are easy to transport as well. 

Glass Terrariums 

Include moss and simple greenery in glass terrariums for a romantic centerpiece with tons of texture. This modern and stunning option can include a variety of plants and flowers, depending on your style and aesthetic. Plus, terrariums come in all sizes and shapes.

Eucalyptus

Modern, fragrant, and beautiful, eucalyptus is an ideal centerpiece option for weddings. There are several types of eucalyptus, so you can opt for a dramatic branch-like plant or a subtle bundle that works well along the base of a glass candle. 

Botanical Drawings

Who needs real floral arrangements? Print botanical drawings or artwork and display them on each table. These can act as your table numbers as well as the centerpiece decoration. You can also think outside of the box here and include other natural elements like butterflies, bumblebees, and leaves. 

Dwarf Trees and Plants

Ever thought of using trees as your centerpieces? Dwarf trees, potted herbs, and small plants deliver a natural element to each table and are truly unique. Bring them home afterward to plant in your garden or encourage guests to take them as gifts. 

Wildflowers in Mason Jars

Enlist a family member or friend to collect wildflowers from the local grocery store, farmers market, or even someone’s backyard. Wildflowers are beautiful and simple, offering a playful detail to your tables. Choose a variety of colors, shapes, and sizes, or pick specific flowers that match your palette. Plus, if you have a summer or fall wedding, you can plant wildflowers in your backyard for just dollars.

Votive Candles and Ceramic Tiles

If you’re looking for an inventive way to add color and texture to your centerpieces, consider setting votive candles on ceramic or mosaic tiles. You can typically buy tiles in bulk in the same pattern or complementary styles in virtually any color you’d like. After the wedding, create wall art with the tiles as a memento. 

Lavender Bunches 

Set a relaxing tone with stunning and fragrant lavender as your centerpieces. Visit a local lavender farm or buy bunches from a grocery store or farmers market, and then use small vases to display them on each table. Lavender is stunning fresh or dried without changing its appearance, so you can easily put these together prior to your wedding day.

Plan Your the Perfect DIY Wedding at Historic Acres of Hershey

If you’re searching for wedding venues in Hershey PA, Historic Acres offers a serene setting any time of the year. Contact our team for assistance in planning your event with us and to learn more about our wedding packages.

Plan Your Team Building Activities at Historic Acres

Corporate team building events are the perfect way to get everyone together, bond, and alleviate some stress from the daily grind. As more companies opt for remote work, there is a growing need to get the whole team together on a semi-consistent basis. Whether you’re looking for a space to throw a summer picnic or plan a day of indoor team-building activities, Historic Acres of Hersey offers event space that can accommodate groups of all sizes.

What is the Purpose of Team Building Activities for Work?

Team building events are meant to create strong communication and collaboration between team members and offer a time for bonding outside of work, which is increasingly important in today’s virtual workplace. Games and activities for corporate groups are fun and engaging while helping coworkers better understand each other and improving relationships in and out of the office. 

It’s easy to get distracted by the day-to-day tasks at work, especially during busy seasons and stressful moments. Team building activities build morale, encourage trust, improve mental health, boost creativity, and increase productivity. 

If you need some inspiration to help plan team-building activities for corporate events, consider these fun games to encourage problem-solving and team bonding.

Team Building Problem Solving Activities

Put together team-building activities like a scavenger hunt, Jeopardy quiz games, trivia, or escape room for a game show-inspired afternoon. If you’re looking for a simple setup, consider a board game afternoon and ask employees to bring a favorite board game from home. Break out into groups and rotate around the room. 

Have a creative or adventurous team? Rent a karaoke machine and encourage employees to serenade the group with their favorite tune. 

Get to Know You Team Building Activities

It can be a challenge to get to know co-workers, whether you’re working in the same office or virtually from home. Playful games can help people break the ice and open up to tell fun facts and stories about themselves. Try a simple game like three truths and lie, go around the room to tell campfire stories, or have employees bring a small item from home for show and tell. These types of team-building activities are ideal for remote workers who may not know each other well. 

Another fun way to get to know your co-workers is a potluck where everyone brings a family dish or their favorite meal to share. Is there a better way to bond than over food?

Plan Corporate Events at Historic Acres

While we don’t offer services to plan your corporate events, our space can accommodate all types of activities and games. Give us a call or submit a form on our contact page to schedule your next team bonding event at Historic Acres of Hershey. 

Getting ready for the holiday season? We can also help with your corporate holiday party planning. 

How to Throw a Baby Shower: Our Guide to Successful Party

Celebrate the parents-to-be with a baby shower at the Historic Acres of Hershey, and experience your momentous occasion amid our scenic rolling hills. This special milestone event is your opportunity to gather friends and family before the little one arrives. When planning your event there are many details to consider, including the date, venue, guest list, and party details. But don’t feel overwhelmed. With a bit of planning and organization, you can throw a baby shower with ease. 

How to Throw a Baby Shower

When throwing a baby shower, start with the most important details and then work your way to the fun stuff. Here’s a checklist for you to get started on planning. 

Set your budget. Consider all costs that go into hosting a baby shower, including the venue, food, invitations, and decor. Be sure to set a budget that is comfortable to you and your partner, and don’t be afraid to keep things simple. 

Get the guestlist together. Unlike a wedding, your guestlist doesn’t have to be extensive. We recommend you keep it intimate by inviting just family and close friends to the event.

Pick your venue. Once you have a headcount in mind, choose a baby shower venue that suits your needs and aesthetic. You want the space to be comfortable, functional, and, of course, beautiful! 

Choose your date. It’s a good rule of thumb to plan your baby shower about two months prior to your due date. That way, mom-to-be is close to the end of the pregnancy but will still have enough time to plan for baby’s arrival, get any necessary items that weren’t gifted at the event, and mentally prepare for this next life stage. 

Send out invitations. You can use digital invitations or traditional paper invitations for your guests. Be sure to send them out about four weeks before the event. Virtual RSVPs are increasingly popular and an easy way to get a headcount and direct guests to your registry. 

Plan your Party Details

Once you’ve pinned down the who, what, when, and where details of your baby shower, it’s time to think about the fun stuff. Don’t overthink it. Your baby shower can be as laid back or formal as you’d like it to be. 

Party games. Choose whether or not you want to play games or activities at your baby shower. Games can be a fun way to engage with your guests, but can feel overwhelming to some. There’s no right or wrong way to do it!

Gifting. You have the option to ask your guests to bring gifts wrapped or unwrapped, which is considered a “display shower.” Ultimately you should decide whether or not you want to spend time opening gifts at the event.

Decor. While our venue is beautiful as-is, you might want to include some additional decor to personalize the event. Think photos, streamers, flowers, and balloons.

Party favors. Party favors are a great thank you to your guests. Think of something everyone can enjoy like a tasty take-home treat, a mini candle, body butter, soaps, or bath bombs.

Plan Your Baby Shower at Historic Acres of Hershey

Our smaller space, The Coop, is ideal for baby showers. With space for up to 54 guests, this renovated banquet room boasts charming farmhouse details, exposed wood beam ceilings, large bay windows, and crystal chandeliers. If you’re looking at baby shower venues in Hershey PA, give us a call or submit a form on our contact us page to learn more about our options. We’re excited to help you plan your special day.